We all hate micromanagement. It kills our motivation it makes us feel bad. But what is micromanagement is not something you get outside but do for yourself? Self-Micromanagement is the fastest way to get things done and significantly increase your productivity. Here is an explanation why.
1.Relax your mind
Mind relaxation is the most beneficial advantage of self-micromanagement for me. When we are trying to remember stuff we spent something I will call mental energy. Something you need and use when force yourself to do something. If you run out of this energy, you will browse Facebook or Instagram instead of doing stuff. We are limited in the amount of mental energy, so we have to spend it smartly. Remembering all small things we need to do is not the smartest investment of our power. Whatever you need to do: call your mom, pick up your clothes from laundry, call a bank, book a table for dinner tonight — do not remember it. Write it down and make the habit to look into your notes often. Once your unconscious start trusting your records, you will relax and clean your mind from all that need-to-do small stuff, and you became more focused and more productive on your current activity.
02 Small time gaps between big tasks for small tasks
On our average day, we need to do few small things which are very important and takes little effort and little time. Examples are booking a restaurant table, call a bank, make a haircut appointment, set up meeting on the calendar, etc. While it takes little time we tend to postpone such tasks and often forget about them, then remember at an uncomfortable time and then forget about them again when we have time. Eventually, we will dedicate some time to make it done. Can we do better? If we are using self-micromanagement, we always write down all these small tasks. In the beginning, it feels wrong because writing down seems to take comparable time and effort to finish the tasks. But this is not true, writing down still way effortless and way faster and you need a little push to become used to it. After you used to it, it will benefit you a lot. Not only you relax your mind as described in the previous item, but you will start to use small time gaps for small tasks. Imagine you just finished your big assignment and you have some meeting 15 minutes ahead. What to do in that 15 minutes? You don’t have time for anything useful, or do you? If you have everything written down, you can open your notes and find something small enough which fits in that gap. And now when you start to use this little gaps instead of wasting this time.
3. Keep yourself focused
We all limited in time (and more important in mental energy as I mentioned earlier). So we can not do much in a single day. Instead of doing more we need to do more important and rewarding tasks, so we get more benefits from the same amount of work. Without self-micromanagement, we tend to choose more comfortable or fun to do tasks. If you follow the regular flow, you most probably cannot resist this. But self-micromanagement can do an excellent trick here. If you make a habit to write down everything before actually doing stuff your daily routine will consist of cycles: to think (to plan), to works, to think, to work, etc. While we are on “to think” stage it pretty easy to go through your projects list and ask yourself what the most beneficial step you can do now is. Write it down. Then start your work. If you have a habit of not doing anything without writing down, now you can not escape from doing important stuff because you write down only important things! Here we are exploiting the fact that writing down unpleasant but important task is way easier than actually doing it and doing already written unpleasant task is easier than doing the same, but having it only in mind.
4. Increase your motivation
Writing everything down means that you would have the daily log of your success. You will see how much stuff you have done. Having that is very beneficial and rewarding for our unconscious mind, and we feel more energy and more courage to do more things. That is how we start to increase our mental energy. Also, this type of log sometimes is beneficial when we need to remember when and what we did at the particular time. At least at the time, you want to write self-promo package or remind your manager about your exceptional role within a company. Believe me, it became more useful with time. Once you have this log, you will start to invent more ways how to use it.
5.Fight with procrastination
One way why we procrastinate is we are unconsciously afraid of starting big unclear tasks. Once we start them, it became easier to do them further. But we tend to postpone actual work on big ambiguous tasks. One way to fight with that is self-micromanagement. If we have such a project, that during planning stage we need to think about the smallest step to make some progress in the whole project. It could be just “ask advice” type of task or “write three bullet points,” something small and precise enough to make you begin your work. Sometimes (and often!) it is enough to to make a little progress in big tasks and after you feel the courage to start working on it in full power.
To make all of those tricks to work in real life you need to select proper tools to do this. When you select a tool the most important factors are how easy is to add a new task, because you will do it many times per day, and if it’s required too many steps you will stop doing that for sure. The best option is to be able to add a single-line task to the list by one click. The second important factor is how easy is the access to all your current tasks. You don’t want any filtering any interaction with tasks list, because you will eventually stop using such tool. All you want is to have all tasks available at any time to you in no time and no actions.
Good options you should try:
Please, write a comment if you know some appropriate tools for that type of task tracking.
As for myself I didn’t find anything comfortable enough on the market and stay with “pen and paper” for a long time. Eventually, I developed own tool for myself called Taskmony. It is free and publicly available and popular among my friends, so you can try it too — go and register at https://app.taskmony.com.
That’s all for today. Stay well and stay productive!